Greetings The CPA911 Newsletter July 2010 ------ > Contents < ------ QuickBooks Tips New Poll - VOTE Contact Info Subscription Info ------ > QuickBooks TIPS < ------ *** Memorized ACH Payments *** A reader wrote to explain that she uses memorized transactions for monthly checks that are always for the same amount (such as rent). She has recently arranged to have some payments taken directly from the bank account. QuickBooks automatically inserts the next available check number, so when she creates the next physical check she's told the check number is already in use. The fix is to enter ACH in the Check No. field of the memorized check. *** Voiding a Check from a Prior Year *** Many many readers ask this question: How can I void a check that I wrote last year, that never cleared? One reader wrote recently to say his accountant said he can't change last year's numbers because his tax return used those numbers. First of all, good for you for asking your accountant; because too many users just plunge in and do stuff without asking, and then have to pay their accountants more when the beginning numbers for the current tax year don't match the ending numbers from the previous tax year. Instead of voiding a transaction from the previous year enter a deposit using the current date. Use the same payee, the same amount, and the same expense account as the check you wanted to void. When you reconcile the bank account clear both the outstanding check and the deposit you created (since they "wash" they don't change the reconciled balance). *** Online Banking Doesn't Work for QuickBooks 2007 *** Predictably, throughout the month of June we received many e-mail messages from readers asking for help with error messages they saw when they tried to download bank transactions. QuickBooks 2007 went into "sunset" mode at the end of May. Online banking is one of the services that stops working. The error message never says that the problem is related to lack of support for a product that is three years old (which would be helpful, and, for that matter, expected). Upgrade to QuickBooks 2010 if you want to continue using online banking. *** Free Diagnostic/Repair Tool Available *** Intuit has made a diagnostic & repair tool available for your company files. The tool works with Windows versions of QuickBooks from 2006 on. It does NOT work across a network, which is yet another of the many reasons nobody should ever choose the installation option of installing the database server manager only on the network server - and Intuit should stop offering that option. (If you're stuck with that installation model you can copy the .QBW file to a local computer to use the tool, then copy it back to the server.) For information about this tool, along with a link to download it, enter the following URL in your browser's Address Bar: http://support.quickbooks.intuit.com/support/pages/knowledgebasearticles/899095 ------ > New Poll - VOTE < ------ We have a new poll on our home page (www.cpa911.com) and it's aimed at accountants. We want to know whether you ever recommend QuickBooks Enterprise, and we want to know why you do or don't. After you vote, please send your reasons/explanations to editor@cpa911.com. Here are the results of our last poll, which was the third in a series of features you most want to see in QuickBooks: Multiple Locations for Inventory - 38% Balance Sheet by Class - 39% Get Rid of the User-accessible Cost Field in Inventory Items - 23% ------ > CONTACT INFO < ------ Copyright 2010 CPA911. Comments or questions? Write to: editor@cpa911.com. Visit our web site: http://www.cpa911.com. ------ > SUBSCRIPTION INFO < ------ You can forward this newsletter to anyone, as long as you forward it in its entirety. If you received a forwarded copy, subscribe for yourself (it's free) at http://www.cpa911.com/newsletter.asp.